Virtual Board Meetings are an effective and cost-effective way for non-profit directors to participate. Due to the lack of physical signs, the attendees need to be more attentive and clear in their communication. In this regard, it is best to plan the meeting in advance and establish a set of rules that make communication easier and avoid confusion.
These rules could include the requirement that all participants raise a virtual hand whenever they want to participate in the debate, or using the tools of the conferencing software to announce their name while they are speaking. It’s also helpful to have a system in place that allows the chair to track the people who are speaking so they can respond and keep the discussion focused and focused.
Finally, it’s recommended that participants avoid distractions and shut down unnecessary programs on their computers before the call begins. This will increase the bandwidth and improve audio quality. It’s also good manners to mute your microphone when you are not contributing to the conversation. This eliminates background noise, and reduces the possibility that a fellow participant might accidentally hear your remarks.
Another suggestion is to have shorter meetings when you can. This will help attendees keep their focus and energy throughout the meeting, and reduce the risk of “zoom fatigue,” which is the fatigue that comes from working on screens that are small for long periods of time. The shorter length of meetings also makes it easier for attendees to accommodate the time of meetings around their work and personal commitments.
https://www.whichboardroom.com/boardmaps-vs-boardable-board-management-software/
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